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International Scholars and Professors (J-1)Information for Current J-1 Research Scholars and Professors
at Portland State University
Maintaining Your J-1 Scholar Status
- Keep your DS-2019 valid
Your DS-2019 document must remain valid during your entire period of stay
in the United States. The dates and financial information on the document
must be correct and valid while you are in the United States. Your DS-2019
is the document that must remain current during your entire period of stay
in the United States. Your J-1 visa is a travel document that allows you to
enter the US in valid J-1 status. Your J-1 visa may expire while
you are inside the United States. Your DS-2019 cannot expire
while you are inside the United States.
- Travel Signature Needed for Return to the United States after International
Travel (valid for one year)
If you decide to travel internationally during your J-1 program, please request
a travel signature from the International Scholar Advisor Anne George. The
travel signature validates your DS-2019 for use when you re-enter the United
States. You may drop off your DS-2019 at our front desk in East Hall, Room
101. The travel signature will usually be ready within a few days. If you
travel outside the US and wish to return to the US in valid J-1 status, you
must have a valid J-1 visa and DS-2019 with valid travel signature from the
J-1 Advisor to re-enter the United States in J-1 status.
- Health Insurance Requirement
J-1 scholars and J-2 family members must maintain US State Department level
health insurance coverage during their entire stay. Failure to maintain adequate
health insurance may jeopardize your legal status in the US.
- Address Changes in the United States
J-1 scholars must notify the J-1 Advisor of any address change inside the
United States within 10 days of the change by US federal regulation. You may
do so by emailing J-1 Advisor Anne George at ageorge@pdx.edu.
- Time Spent Away from Portland State University during Your J-1 Program
If you plan to be away from Portland State University or outside the United
States for more than 30 days you must contact Anne George for instructions
on ways to maintain your J-1 status. Generally scholars will need to provide
written documentation from your PSU department on the reason for your prolonged
absence from PSU and how and why you will be maintaining your research or
teaching program while away.
- J-2 Dependents in the United States While a J-1 is Away from Portland
State University
Family members in valid J-2 status may usually remain in the United States
while the J-1 travels outside the US for less than 30 days, provided the J-1
is maintaining his or her J-1 program at Portland State University.
- Employment Restrictions
J-1 scholars may NOT accept employment in the United States unless
specifically authorized by the J-1 Advisor Anne George in writing. As a J-1
Scholar, any compensation in the United States is limited to that described
on your DS-2019 form. The occasional lecture or short-term consultation may
be permitted at PSU or an outside institution, but only with prior written
approval from the PSU J-1 Responsible Office Anne George.
- 30-Day Grace Period for Departure from the United States
The end date on your DS-2019 (box 3) indicates the last day of your program
at Portland State University. You have 30 days to depart the US from the end
date on your DS-2019, per United States federal regulation. (Please note:
Your J-1 visa may expire while you are inside the United States, but your
DS-2019 form must remain valid.)
- Early Departure or Withdrawal from J-1 Program
If you end your program earlier than the end date on your DS-2019 form, you
must inform the J-1 Advisor Anne George and prepare to depart the US. The
J-1 Advisor will change your record in the SEVIS system. (Please note:
The DS-2019 document is only valid if you are participating in your J-1 research
or teaching program at Portland State University, regardless of the end date
on the document.)
Extension of Your J-1 Status
J-1 Research Scholars and Professors may be eligible for up to 5 years of J-1
status. J-1 Scholars or Professors wishing to extend their J-1 status should
contact their PSU Department. Your PSU Department will need to provide a new
letter of appointment (courtesy appointment or paid appointment). Extension
appointment letters should include:
- New dates of appointment
- Anticipated activities of the J-1 Scholar or Professor
- Any funding provided by the department
- Human Resources will likely need the original new letter of appointment,
please provide a copy to ISSS.
Minimum levels of financial support which continue to apply for the duration
of the extension period (subject to change) are $14,796 per year ($1233 per
month) for the scholar, $9,324 per year ($777 per month) for a spouse, and $3,744
per year ($312 per month) for each child. Scholars may be self-funded or funded
by PSU or outside agency or institution. Proof of funding is required if not
provided in the letter of appointment.
ISSS will issue a new DS-2019 extension document, provided by the US Department
of Homeland Security, and extend your J-1 status through the new end date.
Two-Year Foreign Residency Requirement
Certain exchange visitors on J-1 visas are required by law to return to their
home countries for a period of two years to use the skills and knowledge they
gained in the United States before they may reapply to enter the United States
in certain visa categories. This is known as the two-year home residence requirement.
Spouses of J-1 visa holders are documented on J-2 visas; under some circumstances,
they are permitted to work in the United States.
An exchange visitor is subject to INA 212(e) requirement, if the following
conditions exist:
- The program in which the exchange visitor was participating was financed
in whole or in part directly or indirectly by the United States government
or the government of the exchange visitor's nationality or last residence;
- The exchange visitor is a national or resident of a country designated as
requiring the services of persons engaged in the field of specialized knowledge
or skills in which the exchange visitor was engaged for the duration of their
program (Exchange Visitor Skills List 9 FAM 41.62, Exhibit II);
- The exchange visitor entered the United States to receive graduate medical
education or training.
If the exchange visitor is subject to INA 212(e) requirement, he or she
cannot change his or status to that of H, L, K, or immigrant lawful permanent
resident (LPR) until he or she has returned to his/her home country for at least
two-years or received a waiver of that requirement. Such waivers can be
obtained under five separate bases: No Objection Statement, Exceptional Hardship
or Persecution, Conrad Program, or Interested Government Agency. For information,
see Waiver of
the J Visa Two-Year Foreign Residence Requirement 212(e).
J-1 Scholar Arrival Check-In
The US government requires that you check in with the ISSS office. PSU is required
to report your arrival date, obtain your local address, verify and copy your
immigration documents, obtain proof of your health insurance coverage, and validate
your status as an exchange visitor. Please call the Office of International
Affairs, 503/725-4094, during the first few days of your arrival, to request
an appointment with me. You may also call me directly at 503/725-8596 or
email at ageorge@pdx.edu.
When we meet you will need to bring your passport, your I-94 Departure Card
(the white card you receive in flight which will be stamped by US Customs when
you arrive in the US), your DS-2019 form, and proof of health insurance. The
same documentation is required for each family member accompanying you to the
US in J-2 visa status. During check-in, we will assist you in receiving a PSU
guest ID card and we will also issue you an employment authorization letter
if PSU will be paying you for your services.
J-1 Incidental Employment
J-1 Research Scholars and Professors are expected to conduct the research or
teaching activity originally outlined in their PSU letter of appointment. On
occasion a J-1 Research Scholar or Professor may be invited to participate in
additional, temporary employment related to his or her academic field. Any additional
temporary and short-term employment, including any lectures, consulations or
teaching responsibilities for which you will be additionally compensated must
be pre-approved in writing by the J-1 International Student and Scholar Advisor
in ISSS. Contact Anne George at ageorge@pdx.edu.
J-2 Employment
The spouse and/or minor children of a J-1 exchange visitor hold J-2 status.
Persons in J-2 status may apply to the United States Citizenship and Immigration
Service for permission to work in the United States after they arrive.
Social Security Card
If you will be employed by PSU and do not yet have a Social Security Card,
you must apply for one.
You will need to take the following items to the Social Security office when
you apply for your card:
- On-Campus Employment Authorization letter from International Student and
Scholar Advisor at OIA
- Passport
- I -94 Departure Card (white card you received from US Customs in your passport)
- DS-2019 Certificate of Eligibility form
Social Security office closest to PSU
1538 SW Yamhill
Portland, OR 97205
Hours: 9:00 AM - 4:00 PM
Application for a Social Security
Card
Other Social Security Office Locations
211 NE Schuyler Street, Portland, OR 97212
17421 SE McLoughlin Blvd, Portland, OR 97267
11950 SW 2nd Street, Beaverton, OR 97005
16145 East Burnside, Portland, OR 97233
Before leaving the Social Security Office, GET YOUR RECEIPT. Your receipt
is the only proof of employability you have until you receive your card in the
mail. The receipt is valid 90 days. When you fill out your application, be
sure to give the Social Security Office a valid mailing address.
J-1 Visa Program Contact:
Anne George
International Student and Scholar Advisor
Responsible Officer (P-1-02286)
Tel: 503-725-8596
Email: ageorge@pdx.edu
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